***Bid Awarded to PC Solutions & Integration, Inc***
RFP Purpose: The School Board of Washington County, Florida solicits your company to submit a bid on the above referenced goods or services. All terms, specifications and conditions set forth in this RFP are incorporated into your response. An RFP will not be accepted unless all conditions have been met. All RFP’s must have an authorized signature in the space provided below. All RFP’s must be sealed and received in the Technology Department by the RFP “Opening Date & Time” referenced above. The official clock for the purpose of receiving RFPs is located in the Technology Department. All envelopes containing sealed bids must reference the “RFP Title”, and the “RFP Opening Date & Time”. The School Board is not responsible for lost or late delivery of RFP’s by the U.S. Postal Service or other delivery services used by the Bidder. Neither faxed nor electronically submitted RFP’s will be accepted. RFP’s may not be withdrawn for a period of sixty (60) days after the bid opening unless otherwise specified.
RFP Release Date: January 25, 2021
RFP Title: Request for Category 2 – Network Infrastructure Equipment
RFP Contact: Dewayne Geoghagan, [email protected]
Deadline for Submitting Questions: February 5, 2021
Proposal Due Date and Time: February 25, 2021, 2:00 p.m. CST
Proposal Opening Date, Time, and Location: February 25, 2021 at 2:05 p.m.; 652 3rd Street, Chipley, Fl 32428
Tentative Award Recommendation Date: March 5, 2021
RFP Submission Address: All proposals must be in a sealed envelope clearly marked “Network Infrastructure Equipment” and be personally delivered or mailed to:
Washington County School District
652 3rd Street
Chipley, FL 32428
Q & A (District Response in Red):
Q1. Are the sites union?
Q2. Please provide floor plans for each site and building?
A. Not available for security reasons
Q3. Will cabling be needed? Please provide count, color, Cat5 or Cat6 cable?
Q4. What throughput is needed in between buildings and sites?
A. Sites-N/A; Buildings- Between 1 & 10 bps
Q5. What type of fiber is used between floors, sites, and buildings?
A. Not relevant (cabling is in place)
Q6. Are there multiple floors in school buildings? Will need this information per building and site.
Q7. Will we be required to provide decommissioning of old equipment?
A. No, we will keep
Q8. Are lifts required to reach areas in building to install AP's?
A. Possibly some or ladder
Q9. Will UPS's or PDU's be needed for the equipment?
Q10. Are there any outdoor Access Points needed? I did not see any specified.
Q11. If stadium and outdoor areas are part of the coverage areas is there cabling to connect the access points or is this a MeshOS Deployment?
Q12. If they have outdoor wireless? We will need outdoor parameters. Will need locations of AP’s outside (football stadium or any outdoor locations covered)
A. No Outdoor Wireless
Q13. Do you have a recent wireless site survey? We recommend doing a pre & post wireless site survey before installing AP's and will be included in the quote.
A. Not necessary
Q14.Will they also need spare wireless access points? We recommend having some on hand
Q15. Will you consider hardware only submissions?
Q16.Will you consider hardware and instrallation without training and service included?
Q17. In attachment A you specify PCS daily onsite support: can you disclose what specific activities and services are included in the onsite support?
In the past, professional contracted services and support have been provided. We are wanting to know if you provide on-site and/or phone support.
Q18. Are you able [to] share the weighting of the different categories and how you determine the scale for awarded points?
The category weighting is listed on page 13. Definitions of each category are provided on page 11. For your convenience, we have provided the information below.
From page 13 of 24:
PRICE (30 points maximum)
WARRANTY/REPAIR/RESPONSE (26 points maximum)
STATEMENT OF WORK (25 points maximum)
ADMINISTRATIVE (19 points maximum)
From page 11 of 24:
A. According to paragraph 3.1 (page 3 of 29 in RFP), "...neither Mr. Geoghagan nor any employee of the District is authorized to interpret any portion of this RPF nor give information as to the requirements of the RFP in addition to that containted in the written RFP document." These items were covered during the walk-through held on Monday, February 8, 2021.
Q20. Are there any man lifts needed to reach any of the access point locations? If so, will the district provide those?
A. Man lifts may be required to complete portions of the installation. The district will not be providing man lifts for installation.
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